Fleet Management Plan

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Updated: February 13, 2012

On May 24, 2011, the President issued Presidential Memorandum — Federal Fleet Performance. On August 22, 2011 the General Services Administration issued GSA Bulletin FMR B-30 to ensure federal agencies satisfy the Presidential Memorandum's requirements for development and implementation of their Vehicle Allocation Methodology (VAM) and development of a fleet management plan stating how an optimal fleet inventory can be achieved.

Background
The mission of Court Services & Offender Supervision Agency (CSOSA) for the District of Columbia is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaborations with the community. The agency will enhance decision-making and provide community supervisions, thereby ensuring public confidence in the criminal justice system. The government vehicles are utilized in various ways to support the mission of the agency. Community Supervision Officers (CSOs) conduct accountability tours, home/job visits, and travel to treatment centers to ensure the offenders are in compliance with their court mandates. CSOs have strict requirements to conduct supervisory activities in the Washington, DC area on a daily basis, resulting in numerous vehicle trips within short distances. CSOSA's field sites are located throughout the community to aid in achieving the mission, and some sites are not near public transportation, resulting in increased vehicle trips. Vehicle are also used to support the 24/7 Sanctions facility, retrieve electronic monitoring equipment, maintaining facilities, and support community program needs.

Vehicle Allocation Methodology
CSOSA established a detailed 2011 baseline fleet inventory including all data required in Bulletin FMR B-30. A utilization criteria was developed, a utilization analysis completed, and (1) vehicle per Work Unit/CSS-Supervision Team (Primary Team) was assigned, with exceptions due to use patterns, or mission requirements. Back-up (Non-Primary) vehicles were assigned to each site to ensure transportation requests can be met for Branch Chiefs, overflow requests, or when primary vehicles become unavailable. Compact sedans will be the standard and provide the most effective choice to meet most trip needs. In addition, most sites require a minimum of
(1) 7-pass. Mini-van and/or SUV available for non-standard trip requirements. Other exceptions: Building management team requires (1) light-duty pick-up truck and the Re-Entry & Sanctions Center requires (1) 15-pass. Medium-Duty van.

Optimal Fleet Inventory Targets by 2015
(58) sedans; (1) light-duty pick-up truck; (7) mini-vans;
(9) 4x4 AWD SUV; (1) 15-passenger van

Fleet Management Plan
CSOSA incorporates numerous strategies to meet fleet requirements, regulatory deadlines, budget objectives, and sustainable goals. An automated fleet reservation system is being installed at multiple sites to capture use-data and right-size fleet. New acquisitions plan for alternative fuel vehicles (AFVs), with an emphasis on hybrids due to difficulty of consistently and conveniently being able to attain E85 fuel in the Washington, DC area while conducting mission-critical trips. To ensure E85 fuels is obtained 95% of the time, these vehicles are located in close proximity to fuel stations, equipped with fuel keys for military base fuel stations access, and includes E85 fuel station locations in the glove compartment fleet folder.

CSOSA leases all of its vehicles and is committed to meeting optimal fleet plan targets. Whenever possible, replacement models will match optimal fleet inventory targets, will have increased mpg, will have a GHG Score of 7 or greater, and will be GSA-leased. As new alternative fuel vehicles such as plug-in hybrids, CSOSA will evaluate new models to best meet fleet needs. CSOSA does not have executive agency fleet vehicles and current sedans are mid-sized or smaller.

Efforts are made to increase awareness of fuel consumption patterns and issues through newsletters, emails and communications with staff. Further, the Agency encourages ride-sharing and efficient trip-planning which promotes safety and reduces fuel consumption.

Schedule

• Annually review/update VAM & Fleet Management Plan in GSA's FAST and on Agency website
• Annually review vehicle types by location to ensure AFVs are in close proximity fueling stations
• Annually review and rotate high mileage with low mileage vehicles where practicable
• Update GSA-leased vehicles with replacement models aligned with optimal fleet plan types when GSA authorizes
• Replace Commercial-leased vehicles with GSA-leased models aligned with optimal fleet plan types when GSA authorizes
• By December 31, 2015, all new light duty leased vehicles must be alternative fueled vehicles
• Per EO 13423: Reduce petroleum use by 2% annually through the end of fiscal year 2015
• Per EO 13423: Increase non-petroleum fuel consumption 10% annually to meet annual FAST compliance targets
• Continue fleet activities to reduce Agency GHG emissions by 30% by FY 2020 measured against an FY 2008 base
• Incorporate fleet management plans into Annual Strategic Sustainability Performance Plans
• Annually export GSA FAST's Fuel Cost & Consumption Data Export to Carbon Footprint Tool by January 31st
• Annually input GSA FAST Datacall by mid-December, in addition to August OMB A-11 report
• Submit EPAct 2005 Sec. 701 Waiver Requests each June in GSA FAST when necessary